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Logistics and Shipping Coordinator

We are seeking a Logistics and Shipping (Fleet) Coordinator to manage freight sourcing through brokers while also overseeing coordination of company vehicles used by supervisors and field staff. This role combines transportation coordination with internal fleet support, requiring strong organization, communication, and problem-solving skills. This is HANDS ON position with responsibilities in the office and warehouse. Key Responsibilities:Freight Sourcing & Broker Management:<ul><li>Source truck capacity by contacting freight brokers for load coverage</li><li>Request, compare, and negotiate rates to ensure competitive pricing</li><li>Book loads and confirm shipment details with brokers</li><li>Build and maintain strong broker relationships</li><li>Track shipments and ensure on-time pickups and deliveries</li><li>Resolve service issues and arrange backup coverage when needed</li></ul>Fleet Coordination (Company Vehicles):<ul><li>Manage day-to-day oversight of company vehicles assigned to supervisors and staff</li><li>Schedule and track routine maintenance, repairs, and servicing</li><li>Ensure vehicles are up to date on registrations, tags, and insurance</li><li>Maintain records for each vehicle (service history, mileage, assignments)</li><li>Coordinate vehicle assignments, availability, and replacements as needed</li><li>Track vehicle usage and report issues such as damage or excessive wear</li><li>Work with vendors for maintenance, repairs, and vehicle-related services</li></ul>Administrative & Operational Support:<ul><li>Maintain accurate records and internal systems</li><li>Communicate updates with internal teams and customers</li><li>Monitor freight market trends and broker performance</li></ul> Qualifications:<ul><li>1–3 years of experience in logistics, transportation, operations, or fleet coordination preferred</li><li>Strong communication and negotiation skills</li><li>Highly organized with the ability to manage multiple priorities</li><li>Proficiency with Microsoft Office (Excel preferred) and logistics systems</li><li>Comfortable coordinating both external partners (brokers) and internal teams</li><li>High school diploma required</li></ul> Preferred Experience:<ul><li>Experience working with freight brokers or in a shipper/3PL environment</li><li>Knowledge of DOT/HOS rules</li><li>Experience managing or coordinating company vehicles or assets</li><li>Familiarity with basic vehicle maintenance scheduling and vendor coordination</li></ul> Skills:<ul><li>Organization and attention to detail</li><li>Multitasking and time management</li><li>Problem-solving and adaptability</li><li>Relationship management</li><li>Cost awareness and decision-making</li></ul> Salary starting at $45,000 commensurate with experience.

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